Policies & Procedures
Clear guidance for families and child care providers. Learn how eligibility, 12-month certificates, provider selection, family contributions, and program safeguards work together to support safe, dependable child care across Clark County.
Eligibility & enrollment
Our program helps eligible Native American and Alaska Native families in the Clark County service area access child care assistance.
Tribal connection & household
The policy addresses qualifying tribal membership or descent, including certain children living within eligible households. Staff review the household’s documentation and circumstances.
Clark County service area
Families must meet the program’s service-area requirements in Clark County, Nevada.
Categorical eligibility
The policy provides for categorical eligibility, meaning family income, employment, or training status does not automatically determine whether an otherwise eligible child can receive assistance. Income can still affect the family copayment.
Priority for families with additional needs
Policies address priority support for children with special needs and families experiencing homelessness, protective-services involvement, or other qualifying vulnerabilities.
What happens after applying?
Begin the intake process and provide initial household information.
A case manager reviews required materials and follows up about missing items.
Choose an eligible child care arrangement that meets your family’s needs.
Complete review, approval, and signatures before covered care begins.
Policy §§ 5.1.2, 7.4, 7.6, 8.1
Understanding the 12-month certificate
The certificate documents approved child care services, provider information, the effective period, and applicable family costs.
12-month eligibility period
The policy establishes a minimum 12-month eligibility period and protections against certain temporary changes in family circumstances.
Approval & activation
Documentation is reviewed by program staff, with final authorization and required signatures before the certificate becomes active.
Dates of covered care
Payment applies only to services listed on the signed certificate within its approved effective dates.
Annual redetermination
Families complete an eligibility review to continue assistance into a new certificate period. The process is designed to avoid unnecessary disruption to work, education, or training.
Provider options & responsibilities
Families may choose from qualifying child care settings that meet applicable program requirements.
Licensed child care centers
Center-based programs providing care in facilities outside the child’s or provider’s home.
Family & in-home care
Care in a provider’s residence or in the child’s home, subject to applicable eligibility, agreement, and safety requirements.
Before- and after-school programs
Eligible school-age and license-exempt arrangements may be considered when they meet program requirements.
Health, safety & background checks
Providers must satisfy applicable background-check, monitoring, training, and health and safety requirements before participation as required by policy.
Copayments, overages & invoices
Approved certificates identify the program’s payment amounts and any family financial responsibility.
Family copayment
A sliding fee scale uses verified household income and family size to calculate any applicable copayment. The amount is shown on the certificate and paid to the provider.
Provider rate overages
If a provider’s rate exceeds the program’s maximum coverage, the family is responsible for the difference shown on the certificate.
Provider invoices
Providers submit accurate invoices for approved care dates using the required program forms and supporting documentation. Invoicing requirements vary by provider type.
Payment processing
Invoices are reviewed for compliance and processed through program financial procedures. Incomplete documentation, holidays, or required corrections may affect timing.
Family rights, protections & accountability
These policies help maintain fair access, child safety, responsible administration, and respect for families’ information.
Equal opportunity & fair eligibility decisions
The program describes nondiscrimination commitments and the role of program management in final eligibility and service decisions.
Confidentiality & protection of records
Staff are expected to protect applicant records, confidential information, and program data under applicable procedures.
Health, safety & provider monitoring
The program monitors provider compliance, conducts inspections and background checks, and addresses identified issues through corrective actions.
Child abuse and neglect reporting
The program maintains procedures addressing child abuse and neglect reporting and the protection of children receiving care.
Program oversight & ethical conduct
Program leadership is responsible for policy implementation, fiscal oversight, monitoring, reporting, and ethical standards.
Public input & policy transparency
The policy provides for consultation and public hearings in connection with the CCDF Plan, including opportunities for community feedback.
Official policies & helpful resources
The full 2025 12-Month Certificate Policy & Procedures document is the controlling source for the summaries above. Add its published PDF URL below after uploading it to the WordPress Media Library.
Complete policy document
12-Month Certificate Policy & Procedures (2025), 101 pages.
Publishing step: Replace PASTE-POLICY-PDF-URL-HERE in the HTML with the Media Library file URL.
Additional program resources
Explore program information, provider guidance, forms, and contact information on the main website.
Visit MBOP Tribal Child CareThese summaries are written for public understanding and do not replace the official approved policy, individual certificate terms, or current program notices. Staff should review the page before publication, especially any procedures or deadlines that have changed since 2025.